Privacy Policy for Feeding Farmville

Effective Date: November 18, 2025 Last Updated:  November 18, 2025

About Feeding Farmville

Feeding Farmville is a faith-based, community volunteer organization that delivers free Thanksgiving Day dinners to those in need within 30 miles of Farmville, Virginia. Our mission is helping our neighbors experience God's unconditional love. "Feeding Farmville" began in 2016, delivering 50 meals on Thanksgiving as a ministry of St. John's Lutheran Church and has grown into a community project relying entirely on local volunteers, businesses, organizations, and community support to fulfill our mission. We operate under the tax-exempt certification of St. John's Lutheran Church in Farmville, VA.

About This Policy

This Privacy Policy explains how we collect, use, protect, and handle your personal information when you participate in Feeding Farmville as a meal recipient, a volunteer, a community partner, or when you interact with our website.

Information We Collect

Meal Recipients

When you request a Thanksgiving meal delivery through our website form, we collect:

• Full name
• Home address (for meal delivery)
• Phone number
• Email address
• Number of meals requested

Volunteers

When you sign up to volunteer with us, we collect: 

• Full name
• Email address
• Phone number
• Home address
• Volunteer preferences (meal delivery driver, meal preparation/packaging/cleanup)
• Date and time availability

Website Visitors

Our website may automatically collect basic technical information such as your IP address, browser type, and pages visited through standard web server logs.

How We Collect Information

We collect information through:

• Google Forms embedded on our website for meal requests and volunteer applications
• Direct communication via email or phone
• Automatic collection through normal website operation

How We Use Your Information

We use the information you provide solely for the following purposes:

Meal Recipients:

• Coordinating and delivering meals
• Contacting you if we need clarification about your delivery address or meal requirements

Volunteers:

• Organizing volunteer schedules and assignments
• Communicating important information about volunteer activities
• Sending thank-you emails after Thanksgiving
• Creating work schedules and volunteer lists for internal coordination

General:

• Responding to your questions or communications
• Improving our services and website functionality

We do not use your information for fundraising, marketing, or any commercial purposes.

Information Sharing and Disclosure

We do not sell, rent, or share your personal information with third parties. Specifically:

• We do not share information with our church partners or the 60+ organizations we work with
• We do not provide your information to other nonprofits or organizations
• We do not use your information for any marketing or fundraising communications

Limited exceptions: We may disclose information only if required by law or to protect the safety of our volunteers, meal recipients, or the public.

Third-Party Services

We use the following third-party services that may have access to your information:

• Google Forms and Google Mail for form processing and email communications
• Payment processors for donation processing (though we do not collect personal information for donations through our website)
• Web hosting services for website operation

These services have their own privacy policies, and we encourage you to review them.

Data Security

We take reasonable measures to protect your personal information, including:

• Using secure, encrypted connections (HTTPS) on our website
• Limiting access to personal information to authorized volunteers only
• Using reputable third-party services with strong security practices
• Regular review of our data handling procedures

However, no internet transmission is 100% secure, and we cannot guarantee absolute security of your information.

Data Retention

We retain your personal data (name, address, email, phone number) to verify your continued participation for up to two years after you provided the information to participate in Feeding Farmville. After this period, we securely delete all personal information unless we are legally required to retain it longer.

Your Rights and Choices

You have the right to:

• Access the personal information we have about you
• Correct any inaccurate information we have about you
• Request deletion of your personal information
• Withdraw consent for us to use your information (though this may prevent us from providing services to you)

To exercise these rights, please contact us using the information provided below.

Children's Privacy

We provide Thanksgiving meals to families in our community. Children under the age of 18 may participate as volunteers under the supervision of adults or adults within their participating organization. We do not knowingly collect personal information about children under 18. If we become aware that we have collected information about a child under 18, we will promptly delete it.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will:

• Post the updated policy on our website
• Update the "Last Updated" date at the top of this policy

For significant changes, we may notify volunteers and meal recipients via email

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Feeding Farmville 
c/o St. John's Lutheran Church 
1301 Milnwood Road 
Farmville, VA 23901

You can also visit our website at https://feedingfarmville.org for more information about our mission and services.

This Privacy Policy reflects our commitment to protecting your privacy while serving our community through God's love. We believe in treating all personal information with the same care and respect we show to every person we serve.

Terms of Service for Feeding Farmville

Effective Date: November 18, 2025 Last Updated: November 18, 2025

Agreement to Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you (the "User") and Feeding Farmville, a faith-based volunteer organization operating under the tax-exempt certification of St. John's Lutheran Church in Farmville, Virginia ("we," "us," or "our"). These Terms govern your access to and use of the Feeding Farmville website located at https://feedingfarmville.org (the "Website").

By accessing or using our Website, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Website.

About Feeding Farmville

Feeding Farmville is a faith-based, community volunteer organization that delivers free Thanksgiving Day dinners to those in need within 30 miles of Farmville, Virginia. Our mission is helping our neighbors experience God's unconditional love. "Feeding Farmville" began in 2016, delivering 50 meals on Thanksgiving as a ministry of St. John's Lutheran Church and has grown into a community project relying entirely on local volunteers, businesses, organizations, and community support to fulfill our mission. We operate under the tax-exempt certification of St. John's Lutheran Church in Farmville, VA.

Acceptable Use

Permitted Uses

You may use our Website to:

• Request a Thanksgiving meal delivery (adults only)
• Apply to volunteer with our organization
• Learn about our mission and activities
• View photos and testimonials from our community outreach

Prohibited Uses

You may not use our Website to:

• Submit false, misleading, or fraudulent information
• Spam our forms or communication systems
• Attempt to hack, disrupt, or damage our Website
• Use our services for any illegal activities
• Submit meal requests if you are under 18 years of age
• Violate any applicable local, state, or federal laws
• Interfere with other users' access to our Website
• Use automated systems to submit multiple requests

User Submissions and Content

Form Submissions

When you submit information through our meal request or volunteer forms, you represent that:

• All information provided is accurate and truthful
• You are legally authorized to provide the information
• You understand the information will be used solely for coordinating our Feeding Farmville services.

Photos and Testimonials

Feeding Farmville may include photographs of Feeding Farmville events on our website. Such photos may also be used in promotional materials to illustrate our mission and community impact. We request that individuals contact Feeding Farmville and inform us if you do not wish to be shown in published photographs.

Intellectual Property Rights

Our Content

The "Feeding Farmville" name, logo, and all content on this Website (including text, images, graphics, and design) are owned by Feeding Farmville and St. John's Lutheran Church or used with permission. This content is protected by copyright and trademark laws.

Restrictions

You may not:

• Copy, reproduce, or distribute our logos or branded materials without written permission
• Use the "Feeding Farmville" name for any commercial purposes
• Create derivative works based on our content
• Remove or alter any copyright or trademark notices

Privacy and Data Use

Your personal information is collected and used in accordance with our Privacy Policy, which is incorporated into these Terms by reference. We collect only the information necessary to coordinate meal deliveries and volunteer activities.

Limitation of Liability and Disclaimers

Volunteer Service Disclaimer

FEEDING FARMVILLE IS A VOLUNTEER ORGANIZATION PROVIDING COMMUNITY SERVICE AT NO CHARGE. WE PROVIDE OUR SERVICES "AS IS" AND TO THE BEST OF OUR ABILITY THROUGH VOLUNTEER EFFORTS. WE MAKE NO WARRANTIES OR GUARANTEES REGARDING THE AVAILABILITY, TIMING, OR QUALITY OF MEAL DELIVERIES OR OTHER SERVICES.

Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW, FEEDING FARMVILLE, ST. JOHN'S LUTHERAN CHURCH, AND OUR VOLUNTEERS SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF OUR WEBSITE OR SERVICES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR MEAL DELIVERY ISSUES, WEBSITE DOWNTIME, OR VOLUNTEER COORDINATION PROBLEMS.

Website Availability

We do not guarantee that our Website will be available at all times or free from technical issues. We reserve the right to modify or discontinue our Website at any time without notice.

Donations and Financial Support

We do not accept donations through our Website. All financial support must be arranged by contacting us directly through the information provided at https://feedingfarmville.org/financial-support.

Enforcement and Termination

We reserve the right to:

• Remove or refuse any form submissions that violate these Terms
• Ban users who misuse our forms or Website
• Modify or discontinue our services at any time
• Report illegal activities to appropriate authorities
• Take legal action to enforce these Terms

Geographic Limitations

Our meal delivery services are limited to areas within 30 miles of Farmville, Virginia. Meal requests from outside this area cannot be fulfilled.

Third-Party Links

Our Website may contain links to our community partners or other third-party websites. We are not responsible for the content, privacy practices, or terms of service of any third-party sites.

Changes to Terms

We may update these Terms at any time by posting the revised version on our Website. Your continued use of the Website after changes are posted constitutes acceptance of the updated Terms. We will indicate the date of the most recent update at the top of this page.

Governing Law and Jurisdiction

These Terms are governed by the laws of the Commonwealth of Virginia, without regard to conflict of law principles. Any disputes arising under these Terms shall be resolved in the courts of Prince Edward County, Virginia.

Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will continue to be valid and enforceable.

Contact Information

If you have questions about these Terms of Service, please contact us:

Feeding Farmville 
c/o St. John's Lutheran Church 
1301 Milnwood Road 
Farmville, VA 23901

For more information about our mission and services, visit: https://feedingfarmville.org

These Terms of Service reflect our commitment to serving our community with integrity while protecting our volunteers and the families we serve. We appreciate your understanding and support of our mission to share God's love through the gift of a Thanksgiving meal.

By using our Website, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.